On any given day, you are:
- Tracking employees on leave to balance headcount
- Juggling in approving or rejecting so many leaves
- Staying on top of gaining insights from leave-taking trends
- Reviewing your leave policies for different scenarios and geographies
- …And so much more.
Doing all of this manually can make you bone tired and burned out. Luckily, there are plenty of leave tracking and management tools to take some of the tasks off your to-do list. Here, I am going to list out the top 10 leave management systems in India that you can implement in 2025.
Quick summary: The 7 best leave management systems (specific to India)
- NYGGS for end-to-end attendance and leave management.
- greytHR for automated leave tracking and policy customisation.
- Keka for streamlining leave approvals and payroll integration.
- PocketHRMS for offering mobile access and real-time tracking.
- Timelabs for web-based leave management solutions.
- HROne.Cloud for customising leave policies and workflows.
- Qandle for enhancing employee self-service and analytics.
- factoHR for automating leave accrual and payroll reconciliation.
- LeaveBoard for dedicated attendance and leave management needs.
- Kredily for automating leave notifications and compliance.
Let’s know them in detail.
List of Top 10 Leave Management Systems in India
1. NYGGS
Best leave management system for small and medium businesses
NYGGS is one of the simplest leave management software aimed primarily at centralising leave tracking, creating and managing multiple leave policies, and providing an ESS portal for leave approval workflow. Once an employee requests leave, it is updated on the ESS portal for authorised managers to approve or reject. While NYGGS is a good tool for small businesses to manage leave, you can unleash its true potential on construction or mining sites and in manufacturing plants.
In addition to the core policy creation, analytics, and leave management features, NYGGS also offers leave encashment automation, compliance with regulations, calendar view, compensatory off management, and configuring parameters like leave grants, restrictions, sandwich policy, accrual rules, pro-rating, year-end processing, approval processes, and many more.
Top Features
- Configure and set up a leave policy
- Create multiple holiday calendars
- Workflow-based approvals
- Flexible leave encashment module
- EL, CL, SL, comp-off, and sandwich leave types
- Notifications/alerts configuration
- Payroll and other HRMS module integration
- Powerful mobile app and ESS portal
- Automatic leave credit system
- Historical trends and leave reports
2. greytHR
Leave management? Leave it to greytHR!
greytHR is not an unfamiliar system in the human resource management world. And for good reason: I love its greytHR community platform—Greytribe. Coming to the point: greytHR’s online leave management system automates the entire process in just a few clicks. You can create custom leave policies with over 50 parameters to suit diverse employee needs across multiple locations. Further, the ESS platform will give an in-depth view of leave-taking trends, list the most common reasons, and improve employee experience along with ensuring the company is in compliance.
Top Features
- Online leave management
- Customisable leave policies
- Leave encashment automation
- Leave tracker and leave balances
- Insightful leave analytics
- Statutory compliance
- Multi-location support
- Email notifications and alerts
- Employee self-service (ESS) portal
- Unlimited leave types and leave transactions
3. Keka
Do just about anything when it comes to Keka’s leave management system!
If you’re looking for a complete HR solution to all of your workforce management needs, Keka will cover all your bases. It’s an all-in-one HRMS app that includes a complete leave management module: you can use it to create leave policies to match your organisation’s culture and global presence. Through the self-service portal, employees can apply for leave, view balances, and track their approved or rejected leaves. Integrated with payroll, Keka automates calculations for accruals, loss of pay, and encashments, even handling probation and notice periods. Wow, it sounds like pretty much anything you can do to manage leaves using Keka.
Top Features
- Configurable leave policies
- Employee self-service
- Custom approval workflows
- Shared team calendar
- Automated leave calculations
- Payroll integration
- Seniority-based accrual
- Probation/notice period rules
- Loss of pay handling
- Leave encashment support
4. PocketHRMS
So easy tool that managers can approve/reject requests via WhatsApp or email.
PocketHRMS is a decent leave management system with one ridiculous, standout feature: you can view your company’s leave data on beautiful, colourful dashboards. It’s this one feature that gets it on this list. It hits all the other bases around automating, monitoring leave tracking, and customising leave policies based on location, designation, and more. Employees can easily apply, track, and view leave information through the ESS portal or mobile app. And with a multi-functional leave calendar, automated leave credits, and comprehensive reporting, PocketHRMS stands out.
Top Features
- Custom leave policies
- Automated leave credits
- Mobile app access
- WhatsApp approvals
- ESS portal integration
- Real-time visibility
- Comprehensive reporting
- Task delegation feature
- Intuitive dashboard
- Seamless HR integration
5. Timelabs
Acclaimed by reputed software review agencies.
Timelabs leave management system allows you to track and monitor absences, com-offs, and leave types from one app. It can automatically split leave types and leave reasons into easy-to-view data and helps you cut down on time-consuming manual reconciliation. You can customise leave types, holiday lists, and define leave rules to align with company policies. There is a built-in employee self-service portal, and with that, employees can easily apply for leave, view balances, and track requests. That way, the system reduces HR interventions and maintains transparent leave records that ultimately help in accurate salary processing.
Top Features
- Web-based platform
- Employee self-service
- Customisable leave types
- Automated leave balances
- Online leave requests
- Transparent leave records
- Payroll integration
- Accrual/lapse rules
- Leave reports
- Comp-off management
6. HROne.Cloud
Simple, global, compliant leave management software.
HROne leave management system is built with simplicity in mind, making it a good choice for even the very first-time users. The predefined credit policies, customisable leave types feature, carry-forward options, and encashment automation provide clear navigation, so you can get started without the requisite panic attack. The platform offers a mobile-friendly application, making it easy for employees to apply, approve, and manage leaves. Beyond the tonnes of features, HROne integrates seamlessly with payroll and attendance modules to help boost practices that are ideal for overall leave management aligned with employee well-being.
Top Features
- Custom leave policies
- Automated leave credits
- Mobile app access
- Encashment options
- Carry-forward rules
- Multi-shift support
- Compensatory offs
- Overtime management
- Set leave availing limit
- Payroll integration
7. Qandle
A one-stop solution for your employees leaves management under one roof.
Qandle is one of those leave management systems that makes it onto almost every “best of” list—and it more than lives up to the hype. Qandle comes with really attractive, intuitive interfaces with the robust features power users need. The system offers clear visibility of who’s on leave with a shared calendar. It is customisable software to meet your organisation’s unique leave policies and accrual rules. Through its ESS, employees can easily request time off via mobile or desktop, while managers can approve or deny requests with automated workflows. So easy, so simple software.
Top Features
- Easy leave requests
- Automated workflows
- Who’s off calendar
- Customisable policies
- Mobile accessibility
- Balance visibility
- Absence tracking
- Data-driven insights
- Sick leave doc storage
- HR, payroll, and ERP integration
8. factoHR
Takes the pain out of the whole leave management process.
If you’re a fan of an intuitive, global tool, factoHR is a strong contender for your leave management needs. The system is objectively gorgeous and includes a number of features, including configuring custom policies, setting multi-level workflows, automation in absence tracking, leave encashment, robust reporting, and more. The software offers ESS, where employees can easily apply for leave, check balances, and request comp-offs. factoHR also offers over 10 HR module integration options for your entire HR task automation, including payroll and attendance.
Top Features
- Custom leave policies
- Mobile app access
- Automated accruals
- Multi-level approvals
- Team leave calendar
- Leave encashment
- Comp-off management
- Detailed reporting
- Policy configuration
- Workflow automation
9. LeaveBoard
A dedicated tool that makes it easy to manage your employees’ leaves.
With a dedicated focus on employee time, attendance, and leave management, LeaveBoard ensures you are on top of it, always. The system streamlines time-off management as easy as ABC. This leave management system offers dedicated dashboards for both managers and employees, where employees enjoy a personal HR dashboard to track leave balances and request time off, while managers can easily approve or decline requests and access workforce analytics. Integrations with tools such as Google Calendar and Slack, which I found to be on par with the best software in the category.
Top Features
- Employee self-service
- Customisable policies
- Automated accruals
- Team calendars
- Easy approvals
- Absence tracking
- Reporting & analytics
- Integration options
- Centralised data
- Cloud-based access
10. Kredily
Take full control of your leave management with real-time visibility.
Kredily is the best option if you’re looking to automate the entire leave process in clicks. The user interface is intuitive, with everything accessible from the main screen. As soon as you enter the screen, you will be impressed by the intuitive dashboards that help you accommodate various leave types and automate notifications for request statuses. You can create customisable leave rules and make it publish on the ESS portal so that each employee has the updated leave policy. You can also ask the Kredily team to integrate this leave management system with payroll or other HRMS modules and enjoy end-to-end workforce management automation.
Top Features
- Online leave requests
- Customisable leave rules
- Automated notifications
- Various leave types
- Calendar leaves view
- Detailed leave reports
- Payroll integration
- Centralised database
- Enhanced efficiency
- Ensures compliance
Which Leave Management System is Best for You?
As with most things, there’s no one best system for managing your employees’ leave—just the one that best suits your business needs.
These software systems are all limited by a number of factors. However, all the systems on this list stand out from the crowd for specific reasons, and almost all of them have a user base in India. You may prefer the way they implement certain features you rely on or find them better suited to your needs in some other way.
To be honest, it can be difficult to compare these leave management systems because they all offer so many similar features. Whether a particular software is right for you depends on what features you need, how many team members you have, and what your budget is. In the end, my top picks are a great place to start, and each brings something special to the table. I suggest you check out their free trials and go from there.
FAQs
Q. What is the leave management system?
A leave management system is a software solution that automates the process of requesting and approving leave for an organisation’s employees. The software also helps in creating multiple leave policies that comply with labour laws, sharing them with employees, tracking leave trends, automatically crediting leave according to set rules, and much more.
Q. How many types of leave are there in India?
Some of the most common types of leave that private sector employees in India are entitled to include annual or privileged leave, casual leave (CL), sick leave (SL), and maternity and paternity leave, based on government labour laws and company policies.
Q. What is the leave structure in India?
Section 79 of the Act requires organisations to provide earned leave to employees who’ve worked at least 240 days in the previous year. Adult employees must earn one day’s leave for every 20 days worked, and juvenile employees one day’s leave for every 15.
Q. What are CL and PL leave?
‘PL’ and ‘CL’ refer to different types of leave in the workplace: ‘Personal Leave’ (flexible for personal reasons, with or without pay) and ‘casual leave’ (usually unpaid, for short-term personal reasons).
Q. What are the benefits of an integrated leave management system with payroll software?
The biggest benefit of integrated leave management software with payroll is that it consolidates all the required deductions based on leave taken and calculates everything automatically. This richer data saves a huge amount of HR time that can be invested in the real task at hand.