Data and information are an integral part of any business!
Without proper data, you can’t stay competitive in the market. You might be making huge losses by making inefficient decisions based on irrelevant data. However, efficiently managing the business data properly with a pre-determined system becomes significant. That is why some of the Best Management Information Systems (MIS) ERP modules are developed. MIS Software fundamentally collects, processes, stores and disseminates data and information to support the business management functions. Getting necessary data on time helps to make effective decisions and drive communication effectiveness to the relevant stakeholders.
However, implementing MIS is not an easy task. It involves various technical, organizational, and human factors that can pose many challenges to successfully implementing MIS. In this article, we will discuss some of the major challenges companies face when implementing MIS Software.
7 Challenges of Implementing a Management Information System
There could be various challenges in MIS Software implementation. But here we discuss the common issues most companies face.
1. Wrong Selection of MIS for Implementation
The Management Information System Software must fit with the specific needs and goals of the organization. Conversely, if it does not align with the needs and goals of the business, it may not deliver the expected results or cause additional issues with the implementation.
2. Lack of Integration Capabilities
When the software fails to seamlessly integrate with other existing systems like ERP or Server Management Systems and the organization’s culture, the data cannot be transferred effectively across various systems. Consequently, you cannot get any relevant data whenever you need it, or there are conflicts and significant inconsistencies in the digital operations of the business. It affects the workflows and the bottom line of your business.
3. Lack of Proper Implementation Planning
One of the organisation’s most significant challenges is the lack of proper implementation planning. Without an enterprise-wide approach to information management, people often rely on guesswork. Consequently, it leads to inevitable challenges in business operations.
However, a good information management strategy will define how information should be managed, from generation to deletion. Keeping up with the latest trends in information management will also help you keep this list up to date and in line with the market.
4. Optimising Enterprise Data Connectivity
If you look at any company’s data management portfolio, you’ll find they’ve got at least five different systems for data storage and processing. Employees struggle to find information and manage their life cycles when there are multiple silos of information.
Further, to achieve unified data access, organizations should implement an integrated system or at least combine these systems with their central information repository. This way, workers can find information without opening multiple applications simultaneously or asking other departments for the required data.
5. Quality of Information Matters
It is a fact that the quality of data and information determines the quality of your decisions. Therefore, performing a quality control check becomes necessary to determine what data should be retained or used as part of the information lifecycle.
Moreover, enterprise data quality should also be maintained at high levels to ensure that managers are dealing with the relevant information and not making choices based on irrelevant information, which can have serious consequences.
6. Unmanageable Growth of Data
According to Statista, the total amount of data created, recorded, copied, and consumed globally reached 64.2 zettabytes (64.2 Trillion Gigabytes) in 2020. Furthermore, the global data generation is expected to exceed 180 zettabytes by 2025. More than 80% of it will be unstructured.
Data growth management is a huge difficulty that businesses must carefully plan to control effectively. Only the most significant and critical information should be saved and maintained to save processing time and storage costs while maintaining good quality.
7. Information Security
Data security is the most crucial concern of businesses. This is because corporate data is everything for businesses, such as financial data, employee data, account reports, bank information, and so on. If there is any data breach or data manipulation, there will be severe consequences like ransomware, reputational damage, and significant financial losses.
However, equipping MIS software with security measures like user authentication, data encryption protocols like SSL & TLS, and firewall security is necessary to defend against unauthorized access controls into the system. Most vendors provide granular control over the types of permissions and a complete audit trail that shows every activity performed on each document. Consequently, you have full control over the information security risk management.
Conclusion
When companies implement a new system, they need to understand the differences between the pre-and post-implementation workflow to anticipate and address any challenges that may arise due to the change. So, this blog focuses on some common issues implementers could face before and after implementing MIS Software. In addition, the objective is straightforward: to familiarise you with the commonplace implementation issues so that you can prepare yourself accordingly.
Are you ready to improve your information management with the Best Management Information System? Consider NYGGS! It is designed to implement and integrate with your legacy systems easily. Additionally, we provide lifetime support to address your post-implementation problems so you can get the most out of your data and make intelligent decisions. Contact us today to learn more!
Frequently Asked Questions
Q. What is the process of MIS implementation?
Ans. The process of implementing MIS Software refers to putting a new or upgraded MIS Software into operation. It involves various steps, such as planning, integrating with legacy systems, migrating data, testing, and deploying the system.
Q. What are the benefits you get after a successful MIS implementation?
Ans. MIS implementation can offer various benefits, including:
- Hassle-free Information Management
- Increased accuracy and data integrity
- Better decision-making
- Enhanced customer service
- Reduced costs
- Better data compliance, and so on.
Q. What does it cost to implement MIS?
Ans. The MIS implementation cost can depend on a number of factors, such as the size and complexity of the system, type of the software (cloud-hosted or on-premise), the number of users, and the level of customization required. However, it is an important cum worthy investment.
Q. How long does MIS implementation take?
Ans. The time required for implementing MIS can also vary depending on the factors mentioned above. However, it is typically a multi-day or even multi-week process depending upon your business size and other specific requirements.