Did you know that your company could be losing hours and hours of productivity every week due to administrative tasks?
On Google, you’ll find loads of studies that reveal more than half of the HR professionals are bogged down in administrative work. They struggle to focus on people development because of these tiring manual work. As a result, the company sees a high attrition rate, which eventually hinders the company’s growth.
Our own clients tell us how NYGGS HRMS benefits their organisation in saving time and automating the most part of repetitive HR tasks.
We asked the head of HR at Rapidsoft Technologies, Ms Kiran Negi, and she acknowledged the NYGGS HRMS’s capabilities in her day-to-day work. This platform enables her to complete HR administrative tasks 25% faster and releases time for strategic initiatives. And, most importantly, this HR software has been such a valuable tool for the people at her company. As the conversation rolled out, she shared the top eight benefits that the NYGGS HRM system brings to the table.
TL;DR List of 8 NYGGS HRMS Benefits
- With the AI-driven conversational assistant, NOVA AI, you get instant answers to even the toughest HR questions. No need to decode dashboards or wait for reports.
- NYGGS HRMS acts like an all-in-one platform for HRs accessible with just one login ID. No need to switch software for employee, payroll, and productivity records.
- Expedites daily administrative tasks like approving sick leave or hours worked using a workflow engine. Not everything requires special attention every time.
- Files are instantly stored in the appropriate employee profiles and accessible to stakeholders in seconds.
- Centralises all data changes so that everyone’s informed with updated data and knows when and who did the major updates in the HR records.
- NYGGS HRMS benefits from the entire absence management process automation, allowing managers to approve requests with a single click and empowering employees to manage their time off via the HR ESS portal.
- Comes with bulk data imports using CSV so you don’t update 1000s of employees’ information one by one.
- HR to personalise the employee experience, such as controlling what information each employee sees or triggering personalised birthday wishes. Small gestures go miles.
1. NOVA AI – HR’s personal assistant to answer all questions built for NYGGS HRMS
NYGGS HRMS has become even more solid lately with AI-driven assistance. We call it NOVA AI. It is a conversational AI assistant that answers all the questions in seconds, as Kiran says.
She proceeds, highlighting NOVA’s capability that she simply has to open her phone and ask, ‘Which employees had the most leave last month?’ Instantly, NOVA sees through the HR platform’s attendance module, fetches the current information, and presents it before her in plain English.
What truly sets NOVA AI apart is how effortlessly it turns complex HR data into everyday decisions. No dashboards to decode, no reports to build, no waiting on the HR team for answers. With NOVA built into NYGGS HRMS Software, leaders like Kiran don’t manage HR through software anymore. They simply have a conversation with it and use it like WhatsApp. In a world where speed, clarity, and accuracy define great HR, that shift makes NOVA not just a feature. It makes it a real competitive advantage.
2. NYGGS HRMS benefits with always accurate data about employee, payroll, and productivity
As is common in many HR departments, Kiran’s team, before joining Rapidsoft, relied heavily on spreadsheets to store data. This process quickly became a waste of time: “The spreadsheets were very difficult to maintain, and it was very complicated to keep them all up to date.”
Kiran points out another major problem with using spreadsheets: they provide zero transparency for employees. This means that HR often has to spend time sending information to employees, such as their remaining vacation days.
NYGGS HRMS, on the other hand, allows employees to update their data at any time, and HR can quickly gather the information it needs for its analyses and reports. Kiran explains, “NYGGS has allowed me to generate reports in seconds, access employee data, review their salaries, and much more. It makes my daily work much more efficient.”
3. It takes just one click to approve a request or application
Well, the reality is that a major part of the HR department’s day-to-day work involves approving various documents and requests, you know. But being the backbone of the company doesn’t have to take up most of your time on such tasks.
NYGGS HRMS benefits on that too. Kiran’s team works with NYGGS HR software on a daily basis to manage requests smoothly: “Our day usually begins with approving employee sick leave, checking medical certificates, and approving hours worked — as you can imagine.”
Thankfully, with NYGGS’s workflow engine, all of this can be handled with just a single click, making the entire process 25% faster compared to the traditional method.
4. The HR system automatically stores documents in the correct location
Not finding the right files can slow down any employee. For Kiran’s team, this is where they’ve saved the most time: “We couldn’t do our jobs without NYGGS HR. It allows us to access the data in seconds that we need daily to perform our functions.”
For example, your team can consult the organisational chart to see which team and department each person belongs to. And “different stakeholders can access the information they need and generate reports on your team’s salaries.”
For employees, it allows them to store all their information in one place: “Documents are automatically stored in their profile so they don’t have to save them in a separate folder.” This means important files are never lost and no longer need to be sent from HR. Therefore, NYGGS HRMS benefits in saving time for both HR and the employees.
5. Important changes are shared in a standard way
This increased visibility not only helps ensure that stakeholders have access to the data they need but also ensures that they never work with incorrect or inaccurate information.
“NYGGS saves us time every day,” Kiran says. For example, instead of updating different spreadsheets for each stakeholder, all the updated information is centralised in NYGGS HRMS, remaining accessible to all parties in a single management system.
Kiran explains that this allows them to see any updates made to the system. This not only eliminates the margin for human error (such as forgetting to update one of the many spreadsheets or entering data incorrectly) but also keeps stakeholders informed of any significant changes to each employee’s digital file.
6. NYGGS HRMS benefits in absences and leave tracking + recording
Creating a quick and easy process for requesting and approving leave is essential for the overall well-being of employees and to ensure that HR teams have time for their strategic work.
In India, we are known for festivals and holidays, along with nationally gazetted off periods, which means seemingly endless approval processes for employee requests during each of those periods. But it doesn’t have to be that way, as Kiran explains, NYGGS HRMS automates this process too:
“My team uses the absence management dashboard extensively to see who’s on vacation at any given time.” This also allows the team to approve all pending leave requests with a single click and make any necessary changes, such as adjusting payroll.
One of the crucial NYGGS HRMS benefits is its centralised platform. HR can designate managers and team leads to approve employees’ leave requests. Employees have a dedicated HR ESS portal through which they can request time off. Once they raise a request, the portal automatically sends an email to the managers informing them they have a leave request to approve or reject.
So, in short, NYGGS’s absence management system saves time for every single employee. There’s never any need for employees to contact their manager or HR to discuss vacation time: “NYGGS HRMS allows employees to request leave, view their remaining days off, and plan their time off through the ESS portal.”
7. ‘Large-scale changes at once’ is key NYGGS HRMS’s benefit
You don’t need a large workforce for data maintenance to be an HR headache. One of Kiran’s favourite features avoids this:
“Personally, what I use most is the import function, which allows me to do bulk data imports.” The result? I don’t have to update each employee’s profile individually, one by one. The significant time savings are clear, so that HRs like Kiran invest the saved time in more strategic tasks.
8. Tailored benefits for employee based on their location
Recently, Harvard Business Review listed employee experience as a top way to improve retention during the peak resignation season. As good HR professionals know, employees have high expectations of their workplace and, consequently, of their HR experience, which needs to be personalised.
Kiran’s team has leveraged NYGGS HRMS benefits to create this path for their employees using the backend function: “This allows us to decide what each employee can see in the system, such as their right to paternity leave or trigger personalised birthday wishes.”
Ready to help your employees save time and focus on driving business goals? Book your free demo now to discover how NYGGS HRMS helps accelerate your HR processes structurally and financially.